Rotas and time tracking:Schedules, clock-ins and workdays in one place
Set up each person’s schedule once, generate the month’s rotas from it and let your team clock in, take breaks and clock out from their phone. Time records build themselves, and you review, correct and certify them.
In detail
What you organise with TuCartaYa
From the same dashboard you use for your menu and your floor.
Weekly schedule
Each person’s slots, day by day. A split shift is two slots on the same day.
Monthly rotas
Generated from the weekly schedule. See the whole month and spot gaps at a glance.
Clock in by phone or card
Each person clocks in from their phone, in the employee portal, or by tapping their card on the clock-in terminal.
Time records
Each workday with its clock-ins, hours worked and breaks, calculated automatically.
Certified workdays
Review the workday, correct it if needed and certify it. Once certified, it is locked.
Everyone with their location and role
Add your team with their location and role: waiter, cook, bar or manager.
Schedules
One weekly schedule, and the rotas follow
You set up the week’s template once and the month’s rotas are generated from it.
- Slots with their name and times: morning, lunch, dinner...
- Split shifts: two slots on the same day.
- Weekly hours for each person and the whole team, added up.
- Export the schedules whenever you need them.
Employee portal
Everyone clocks in and checks their shifts from their phone
Your team opens their portal in the phone’s browser, with nothing to install. They clock in there and have everything of theirs to hand.
- Clock in, take a break and clock out in one tap.
- Hours worked today and this month, and today’s shift.
- Their weekly schedule and monthly rota, which they can export.
- Their workdays for the month, downloadable as a PDF.
Clock-in terminal
A terminal by the door: tap the card and done
If you prefer a fixed place to clock in, put the clock-in terminal by the staff entrance. Each person taps their card and the clock-in is recorded.
- NFC card clock-in: tap, take it away, done.
- Touchscreen with the time and date always in view.
- Register new cards from the terminal itself.
- Each clock-in carries the terminal’s name, so you know where it happened.
- Connects over wifi and shows on screen if the reader or network fails.
Workdays
The whole team’s workdays, in one list
From the dashboard you see how each person’s day is going and the time records build themselves.
- In, out, hours worked, breaks and clock-ins for every workday.
- Add a workday by hand when you need to.
- Filter by employee, day or status, and print the records.
- You can clock in from the dashboard too.
Time records
Every workday, reviewed and certified
Open a workday and see all its clock-ins. If someone forgot to clock in, you correct it with a comment.
- In and out clock-ins with their time and location.
- Add, correct or delete a clock-in.
- Flag extra workdays and incidents.
- Deduct the agreed break separately.
- Certify the workday and it is locked.
Step by step
A month of shifts, without the hassle
- 1
Set up the schedule
Each person’s slots in a typical week.
- 2
Generate the rotas
The whole month comes from the weekly schedule.
- 3
Your team clocks in
From their phone or with their card at the terminal.
- 4
Review and certify
Fix what needs fixing and close each workday.
Can I manage my team’s schedules and clock-ins with TuCartaYa?
Yes. You set up the weekly schedule, generate the month’s rotas from it and keep each employee’s time records from the same dashboard.
Does it work for mandatory time tracking?
Yes. Each workday is recorded with the time of every clock-in and clock-out, breaks and hours worked. You can review it, certify it and print the records.
How does a split shift work?
You add two slots on the same day, for example lunch and dinner. When clocking in, each part has its own in and out.
What if someone forgets to clock in?
From the dashboard you add or correct the clock-in on their workday, with a comment if you like. Once the workday is right, you certify it.
Where do my employees clock in?
From their phone, in the employee portal, which opens in the browser with nothing to install. Also with a card at the clock-in terminal, or from the dashboard.
How does the clock-in terminal work?
It is a touchscreen you place in your venue. Each person taps their NFC card and the clock-in is recorded straight away. New cards are registered from the terminal itself.
Can my team see their shifts?
Yes. In the employee portal everyone sees today’s shift, upcoming shifts, their weekly schedule and monthly rota, and can download their workdays as a PDF.
See also
The rest of TuCartaYa
- POSTables, tickets, payments and the day’s till.See in detail
- Waiter appThe POS on your waiter’s phone.See in detail
- KDSOrders on the kitchen screen.See in detail
- QR menuYour menu on the guest’s phone. Orders too, if you turn them on.See in detail
- VerifactuA Verifactu-ready POS, with invoices and purchases.See in detail
- Group bookingsSet menus for groups, ready when they sit down.See in detail
Shall we see it in your restaurant?
Choose how you’d like to start. No strings attached.
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